Document additional work with notes and photos

Unforeseen extra work on the job? Quickly make a note and take a photo, and link it directly to the project.

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On almost every construction project, you encounter work that was not included in the original contract. A rotten beam that needs to be replaced after all, an extra connection, or a subsurface that requires more preparation than anticipated. With the additional work function of Werkbriefje.app Capture this extra work immediately with a note and a photo, directly linked to the correct project. No loose messages or photos that get lost on your phone, but everything neatly organized in one place.

The great thing is that your employees can view each other's notes and photos, and that you, as an employer, can view everything directly from the office. This way, everyone knows what is happening on a project, and you always have the supporting documentation at hand if you need to pass on extra costs.

How does registering overtime work in the app?

Recording additional work takes less than a minute.

1. Select the project: Open the project you are working on and go to additional work.
2. Add a note: Describe in a few words what you encountered, such as “extra plumbing in the bathroom” or “substrate sanded extra”.
3. Take a photo: Photograph the additional work immediately so that the situation is clear in black and white.
4. Automatically linked to the project: The note and photo are immediately saved to the correct project, including the date and time.
5. Immediately clear to the entire team: Colleagues can view the notes and photos, and as an employer, you view everything from the office in your dashboard.

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Why record overtime with photos and notes?

Many construction companies still keep track of extra work in their heads, on a note, or via scattered WhatsApp messages. This is prone to errors and difficult to trace when you prepare your invoice weeks later. Digitally recording extra work offers countless advantages:

• No surprises for your client – By immediately documenting additional work and providing feedback, your client knows exactly where the extra costs come from.
• Strong substantiation of costs – A note with a photo and date is clear evidence with which you substantiate additional expenses.
• Nothing gets lost – All additional work is securely stored with the project, instead of being scattered across phone calls and chats.
• Less discussion afterwards – With accompanying images and text, it is immediately clear what extra work has been done and why.

Everyone on the job knows what's going on.

More than one person often works on a construction site. With Werkbriefje.app employees can view each other's notes and photos, so that everyone is aware of what is happening on a project.

• Shared overview: All notes and photos are central to the project and accessible to the entire team.
• No double work: Because colleagues can see each other's input, you prevent things from being recorded twice or, conversely, being forgotten.
• Better handover: Does a colleague arrive at the job the next day? Then he immediately sees what is going on and what has already been recorded.

The benefits for employers

As an employer, you have real-time insight into all additional work on your projects from the office. This means fewer calls to the construction site and records that are always complete.

Everything from the office. View notes and photos of all your projects directly in your dashboard.

Substantiated invoicing. Pass on additional cost items with images and text as evidence.

Full control. See exactly which additional work is recorded for which project, per employee.

Use overtime registration your way

Werkbriefje.app offers the flexibility to adapt the recording of additional work to the way your company operates:

• Note, photo, or both: Document additional work with only a note, only a photo, or a combination of both.
• Directly linked to the project: All additional work is automatically assigned to the correct project, along with your time tracking and material management.
• Ready for feedback: Easily report the additional work back to your client, so they are not faced with any surprises.

Werkbriefje.app is known for

Our app is seen on and trusted by the best-known construction platforms in the Netherlands and Belgium!

Registering additional work in the construction industry

Werkbriefje.app is the digital work order for small construction companies to easily track hours, materials, overtime, and mileage per project. With a user-friendly app for employees and a clear dashboard for employers.

Price: 12.5 EUR

Operating system: iOS, Android, Web

Valuation:

4.8 based on 20 users.

Frequently asked questions about registering overtime

1. What is registering extra work in a work order app?

Registering extra work means that you immediately record unforeseen or extra work that falls outside the original assignment in the app. You add a note and a photo to the project, including the date and time. This way, you always have clear documentation for the additional work.

2. Why is it important to document additional work?

Additional work that is not documented often leads to disputes and lost revenue. By recording it immediately with a note and photo, you prevent surprises for your client and have strong substantiation when passing on extra costs on your invoice.

3. Can my employees see each other's notes and photos?

Yes. All notes and photos are stored centrally with the project and are accessible to the entire team. This way, everyone on the job knows what is going on, you avoid duplicate work, and the handover between colleagues runs more smoothly.

4. Can I view the additional work from the office?

Certainly. As an employer, you see all recorded overtime immediately in your dashboard. So you don't have to call or wait for someone to return to the office; you can view the notes and photos per project at any time.

5. Is the additional work linked to the correct project?

Yes. Every note and photo is automatically linked to the project you are working on, along with the hours worked and materials used. This way, all job information is neatly organized in one place.

6. How does registering extra work help with my invoicing?

With a note, photo, and date, you have clear substantiation of the extra work. This allows you to pass on additional costs with confidence and avoid disputes about what was done and why. A signed agreement via digital signature makes your substantiation even stronger.

7. Is registering additional work suitable for both self-employed professionals and larger construction companies?

Yes. Whether you work as a freelancer or manage a team, documenting overtime is appropriate in both situations. Freelancers use it as proof for their invoicing, while companies keep track of all extra work per project and per employee.