Timesheet example: How to create a perfect timesheet

A timesheet is indispensable for small construction companies and freelancers. It not only helps you record hours and materials per project but also ensures organized administration. In this article, we show what a good timesheet looks like, which elements should be included, and how to create a timesheet in Excel.

What is a timesheet and why do you need it?

A timesheet is a document in which you keep track of hours worked, materials used, and any specifics of a project. It is often used by construction companies and freelancers to maintain an overview and prepare invoices. With a good timesheet, you prevent errors and keep a grip on your projects.

Traditionally, timesheets were filled out on paper, but nowadays more and more companies are opting for digital solutions or Excel templates.

Werkbriefje.app offers such a digital solution. You keep track of everything via a simple app on your phone, and through the dashboard you always have insight into your hours worked. Request a now free demo free sample immediately

Important parts of a timesheet

A timesheet must be clear and complete. The most important parts are:

• Basic information: Date, project name, and customer details.
• Time registration: Start and end times, and the total number of hours worked per employee.
• Material use: Specifications of the materials used, including quantities and costs.
• Notes: Details such as extra work, problems, or photos of the situation.

Timesheet example in Excel

Excel is an ideal tool for creating a timesheet. It offers flexibility and allows you to automate calculations. Here is a simple layout:

Columns and rows

• Column A: Date
• Column B: Project name
• Column C: Employees)
• Column D: Start and end time
• Column E: Total hours worked
• Column F: Material usage (incl. quantity and price)
• Column G: Notes

With this layout, you can quickly and easily fill out a timesheet. Use Excel formulas to automatically calculate hours worked and total costs, for example.

Create a step-by-step timesheet in Excel

1. Open a new Excel sheet and enter the columns above.
2. Use the formula =EINDTIJD-BEGINTIJD to automatically calculate hours worked.
3. Add colors to distinguish different rows, such as a different color for materials.
4. Save the file as a template so you can use it more often.

Digital timesheet versus Excel

Although Excel is useful, a digital solution such as offers Werkbriefje.app even more benefits:

• Everything is automatically saved and accessible everywhere.
• Errors due to manual input are minimized.
• Immediate insight into hours and costs, including integration with invoicing.

Example: A complete timesheet in Excel

Here is an example of what a completed timesheet looks like in Excel:

Extra tips for more efficient timesheets

With these tips, you'll get more out of your timesheets:

• Create a template that you can reuse.
• Ensure that employees know how to enter the data correctly.
• Use a digital solution if you have many projects.

Timesheet app: A more efficient alternative

Although Excel can be a good starting point, it also has limitations. For small construction companies and freelancers looking to optimize their timesheets, a timesheet app as Werkbriefje.app many benefits. This app is specifically designed for the construction industry and offers a digital solution that allows you to easily keep track of all your timesheets.

Why choose a timesheet app?

With Werkbriefje.app get the most out of your administrative work:

• Automatic time tracking: Easily enter hours and link them directly to projects. More information about time registration.
• Material management: Keep track of which materials were used for each job so that invoicing runs smoothly. More information about material management.
• Overview: Always have insight into hours worked, vacation days, and more via a user-friendly app.
• Error reduction: Reduced risk of errors thanks to central storage and automatic calculations.
• Photo function: Add photos and notes for clear communication with customers.

The benefits of Werkbriefje.app

Compared to Excel, it offers Werkbriefje.app:

• Faster and easier data entry.
• Direct integration with invoicing, which saves time.
• Accessibility on every device, wherever you are.
• User-friendly interface specifically designed for small construction companies.

With a subscription starting at just €12,50 per user per month, Werkbriefje.app moreover, an affordable and efficient solution for your work administration.

The benefits of Werkbriefje.app

Compared to Excel, it offers Werkbriefje.app:

• Faster and easier data entry.
• Direct integration with invoicing, which saves time.
• Accessibility on every device, wherever you are.
• User-friendly interface specifically designed for small construction companies.

With a subscription starting at just €12,50 per user per month, Werkbriefje.app moreover, an affordable and efficient solution for your work administration.

Conclusion: Timesheet in Excel or with an app?

An Excel timesheet can be a good solution if you are just starting to digitize your administration. It offers flexibility and is relatively easy to set up. For companies that want to work more efficiently and save time, a timesheets app as Werkbriefje.app A logical step. With features such as time tracking, material management, and automatic integration with invoicing, this app offers everything you need to take your work administration to the next level.

Frequently asked questions about timesheets

• Can I download a timesheet template? Yes, templates are available online, or you can create one yourself in Excel.
• How do I automate Excel? Use formulas and templates to automate calculations.
• What if I don't want to use Excel? Try a user-friendly tool like Werkbriefje.app.
• Is a timesheet mandatory? For self-employed professionals and small construction companies, a timesheet is not legally required, but it is essential for proper administration and invoicing.

Frequently asked questions about timesheets and Werkbriefje.app

• What costs Werkbriefje.app? Werkbriefje.app costs €12,50 per user per month, excluding VAT.
• Is the app suitable for freelancers? Yes, Werkbriefje.app is specially designed for small businesses and self-employed professionals in the construction industry.
• Can I add photos and notes in the app? Absolutely, with Werkbriefje.app you can easily add photos and comments to your worksheets.
• How do I start with Werkbriefje.app? Ask a free demo Sign up via the website and discover how the app can simplify your work.

Timesheets app

Werkbriefje.app is the digital work order for small construction companies to easily track hours, materials, and mileage per project. With a user-friendly app for employees and a clear dashboard for employers.

Price: 12.5 EUR

Operating system: iOS, Android, Web

Valuation:

4.8 based on 20 users.